Connected by design
Select a rider for a race and that selection feeds the calendars, the travel planning and the rider app. Nobody has to copy it into a second list.
Cycling team operations software
The back office for pro cycling team operations
VelOps is team management and race logistics software for professional cycling teams (men's, women's and development squads): a back office for races, selections, travel, staff and team cars, plus a rider app. The back office is where staff plan and run the whole season.
Team operations platform
One place for the whole season
The VelOps back office brings together the work that otherwise sits in scattered spreadsheets, email threads and group chats. Selections, travel, hotels, vehicles, equipment, expenses, results and tasks are linked to the same riders, staff and races, so the whole team works from one version of the season.
Races and camps together
The race programme per division sits next to the training camps, in one planning for the season.
Hosted in Europe
VelOps data is hosted in European data centres.
Season dashboard
The season at a glance
The season dashboard shows where the team stands in one view: how many riders are active, how many race days are on the programme, what has been spent and which tasks are still open.
- Active riders, race days, total expenses and open tasks
- Race days per rider, ridden and still to ride, with a Men / Women / Devo filter
- Expenses by status and the top races by expenses
- Open tasks per race
Races as events
Every race is an event
In VelOps every race is an event that brings the work around it together, from the selection to the hotel bookings. An event is either Draft or Confirmed, and creating a race automatically creates its standard tasks, so the usual to-dos are on the list from the start.
Seven tabs per event
Each event opens on the same tabs, so staff always know where to look.
- General: the race details
- Riders & staff: the selection
- Logistics: transport legs and travellers
- Hotels: hotel bookings for the race
- Results & days: race days and results per rider
- Documents: race documents, which can be shown with the trip in the rider app
- Tasks: the race's own task list
Cycling team planning software
Selection, travel and hotels
The work around a race happens inside its event: who goes, how they get there and where the team stays.
Race selection
Riders are grouped by division (Men, Women, Devo) and staff by role, such as sports director, soigneur, mechanic and doctor. Each person gets a period from–to and a status: Selected or Reserved. The selection feeds the calendars, the logistics and the rider app.
How race selection worksTravel and logistics
Each transport leg records the departure and arrival place and time, plus the flight reference, driver and vehicle where they apply. Per traveller you record an e-ticket code, a ticket link and baggage. One flight can serve two races, and an ‘also on’ flag shows when someone is booked on another leg. Flights and trains appear in the rider app only once staff mark them visible.
More on race logisticsHotels
Keep one hotel list for the team and record the hotel bookings per race, with dates, booking type, stay type and payment method. In the rider app, the race hotel appears with the trip, showing its name, dates and extra info.
Planning calendars
Rider, staff and fleet calendars
Three calendars lay out the whole programme day by day. Together they answer the planning questions every team has: who rides what, which staff go where and which vehicles are free.
Rider calendar
Also known as the performance calendar. It shows all races per division as time blocks with the selection progress, such as 6/7. Per rider per day you see selected (a dot), reserve (R) or travel (T), plus the number of race days per rider.
Staff calendar
Every staff member with their role and number of days, coloured per race. Periods can be adjusted straight from the calendar.
Fleet calendar
Team cars, the bus and the truck, with driver initials, race assignments, service course and free periods. A vehicle's contract expiry is shown when it falls within a month.
The rest of team operations
Beyond races and calendars
The back office also covers the rest of team operations: equipment, vehicles, expenses, results, training camps, tasks, medical follow-up and emergency contacts, all linked to the same riders, staff and races.
Equipment and the truck
Items with barcode, serial number, type (bikes and bike parts included) and in- and out-of-service dates. See which rider received which item and when it came back. A truck app supports material registration on the race truck.
Vehicle maintenance
Maintenance records for the team's vehicles: team cars, the bus and the truck.
Expenses
Expenses per race or training camp, each with a status: New, In progress or Processed.
Results
Results per rider and race day: position, time, gap, UCI points and procyclingstats points.
Training camps
Training camps sit in the same planning as the races.
Tasks
Each new race creates its standard tasks automatically. Change requests that riders send from the app land on the same task list.
Medical
Injuries and medical tests per rider, visible only to authorised staff.
Emergency contacts
Emergency contacts recorded per person, with their relation.
Divisions
Men's, women's and development squads
Men's, women's and development (Devo) squads run in one platform. Staff plan all three in the same back office instead of keeping a separate set of files for each squad.
Where the division shows up
- Riders are grouped by division in every race selection
- The rider calendar shows all races per division
- The season dashboard filters race days per rider by Men, Women or Devo
Who uses it
Who works in the back office
Team operations, sports directors, mechanics, soigneurs, doctors and performance staff all work in the same back office. These are the parts each of them typically uses.
Back office
Team operations
Travel, hotels, expenses, tasks and rider change requests, with the season dashboard to see where things stand.
Back office
Sports directors
Selections per race and the race programme per division, with the rider calendar across the season.
Back office
Mechanics
The fleet calendar, vehicle maintenance, equipment per rider and material registration on the race truck.
Back office
Soigneurs & doctors
Their assignments per race in the staff calendar. Authorised staff also record injuries and medical tests per rider.
Back office
Performance
Race days per rider, the rider calendar and results with UCI and procyclingstats points.
Rider app
Riders
Riders use the rider app rather than the back office: their races, trip and who else is going. Their change requests land in the back office as tasks.
FAQ
Back office questions
What does the VelOps back office do?
The VelOps back office is where the staff of a professional cycling team plan and run the season. Every race is an event with its own selection, travel, hotels, results, documents and tasks. The rider, staff and fleet calendars show the whole programme, and the season dashboard shows where the team stands.
Can one back office run men's, women's and development squads?
Yes. Men's, women's and development (Devo) squads run in one platform. Riders are grouped by division in each race selection, the rider calendar shows the races per division and the season dashboard filters race days per rider by Men, Women or Devo.
Who can see medical information in VelOps?
Injuries and medical tests are recorded per rider, including when an injured rider is expected to be out and back. This information is visible only to authorised staff.
Which licence do staff need for the back office?
Staff, admin and performance users work with the VelOps Crew licence, which includes the full back office. Riders use the VelOps Rider licence for the rider app. Both licences are billed per user per month, and the price is on request.
Book a demo
See the back office live
We'll show you the VelOps back office with your own races and roles as the example, in a 30-minute demo, in person or online.
Or email us directly: info@velops.app